Withdrawal from the University

This is an archived copy of the 2016-2017 catalog. To access the most recent version of the catalog, please visit http://catalog.twu.edu.

If a student finds it necessary to withdraw from all credit classes, then the student must formally withdraw from the University through the Office of Student Life on the Denton campus or the Assistant Director for Student Life on the Dallas or Houston campus. The effective date of withdrawal is the day upon which the student submits the completed ‘Request for Withdrawal Form,’ and it has been approved in the appropriate office. Please see the academic calendar (http://apps.twu.edu/registrar/calendar/ ) for specific dates. Please visit the Bursars website (http://www.twu.edu/bursar/ ) for specific refund dates. For forms and additional information about withdrawing from the University, please go to: http://www.twu.edu/student-life-office/withdrawal-information.asp .

A student who withdraws on or up to the 12th class day or the 4th day of summer school will have no record of coursework on her or his transcript. A student who withdraws after the 12th class day or 4th day of summer school and before the last day to drop without penalty will receive a grade of W. After the last date to withdraw without penalty the grade of W or WF is assigned by the instructor.

Medical Withdrawals

A student whose medical or psychological health condition precludes class attendance may be withdrawn from TWU effective the date and under the conditions specified at the time of the withdrawal. A student who requests medical withdrawal must submit adequate written documentation from their treating physician along with an official TWU Withdrawal Form to the Vice President for Student Life or her or his designee. Please note that a medical withdrawal does not qualify you for a refund nor does it qualify you for an automatic grade of W. The instructor will assign a W or WF based on your standing in the class at the time of withdrawal.

Retroactive Withdrawals

A student unable to complete the course work of a semester may receive permission to withdraw after the deadline if the student has "urgent, substantiated, nonacademic medical reasons" as University protocols require. Please note that a student is expected to withdraw during the semester in which they are enrolled. When the semester is over, the record on that semester is closed. Since students have the option to withdraw during the semester, requests to withdraw after the semester is over will be considered only if the student was somehow unable to withdraw. For example, students who were hospitalized, called away at the end of the semester because of a family crisis, asked to perform military service, or were seriously debilitated by mental illness and were unable to withdraw during the semester in which they were enrolled.  If there is sufficient and compelling documentation and if the request for retroactive withdrawal is submitted to the Office of Student Life during the next semester or term, the Vice President for Student Life or her or his designee will review the request and consider approval of a retroactive withdrawal.

Students Called to Active Duty

Texas Education Code 54.006(f) indicates, "Beginning with the summer semester of 1990, if a student withdraws from an institution of higher education because the student is called to active military service, the institution, at the student's option, shall: (1) refund the tuition and fees paid by the student for the semester in which the student withdraws; (2) grant a student, who is eligible under the institution's guidelines, an incomplete grade in all courses by designating 'withdrawn-military' on the student's transcript; or (3) as determined by the instructor, assign an appropriate final grade or credit to a student who has satisfactorily completed a substantial amount of coursework and who has demonstrated sufficient mastery of the course material."

If you are called to active duty, then you have the following three options:

  1. Withdrawal with a full refund of eligible tuition and fees;
  2. Incomplete grades with a deadline for completion of one year after the end of the active duty assignment;
  3. Or a final grade if the material was sufficiently mastered, as determined by the instructor.

You should meet with your instructor(s) to decide if an Incomplete or final grade is warranted. Eligible students under this provision must produce a copy of his or her military orders.

Refunds upon Withdrawal from the University

The following schedule has been adopted for refunds of tuition and fees upon withdrawal from the University during the long fall, spring or summer semesters:

  • Prior to the first day of class……………………………………100%* (see University Calendar )
  • During the first five class days of the semester………………80%
  • During the second five class days of the semester................70%
  • During the third five class days of the semester....................50%
  • During the fourth five class days of the semester................. 25%
  • After the fourth five class days of the semester....................None

*100% except for non-refundable fee

No part of tuition or fees is returned after the fourth week of the long fall, spring or summer semesters.

The following schedule has been adopted for refunds for tuition and fees upon withdrawal from the University during any short summer or mini term:

  • Prior to the first class day of each short term.......................100%
  • During the first class day of each short or mini term.............80%
  • During the second class day of each short or mini term........50%
  • Third class day of each short or mini term and thereafter.....None