Information for Graduating Students
It is the responsibility of the student to apply for graduation when they are nearing completion of the degree requirements. It is incumbent on the student to be aware of graduation deadlines. The Graduate School has no way of knowing when a student is eligible to graduate.
The calendar of Graduation Deadlines for graduating students is issued by the Graduate School each semester. It is available on the Graduate School website.
Students must apply for graduation even if they are not participating in the commencement ceremony. Students must be enrolled in the term in which they are graduating. A student who is graduating must apply online for graduation no later than:
- the 12th class day of the Fall semester for December graduation
- the 12th class day of the Spring semester for May graduation
- the 12th class day of the Summer semester for August graduation. (Note: August doctoral graduates may participate in December commencement only. August master’s graduates may choose to participate in May or December commencement. If participating in the May commencement, students must apply by the May graduation deadline. The term ‘graduation’ refers to degree completion and conferral; the ceremony is called ‘commencement’. Although students completing master’s degrees in August may elect to participate in May commencement, they do not graduate until August.)
- Ph.D. candidates must have their committee and program chair-approved dissertation, with all corrections made, submitted/uploaded, and must have completed ALL requirements for the Ph.D. before they are allowed to participate in commencement.
A student may apply for graduation while on academic probation. However, a degree will not be conferred to a student who earns a failing grade (D, F) in a course that is required for the degree. Doctoral students are not allowed to graduate with a C on their transcript. All graduate students must meet the minimum cumulative GPA requirement of 3.0. A student must be in good academic standing in order to graduate. The student may need to re-enroll or apply for the early deadline for the following semester's graduation date.
Late applications for graduation are not accepted. Applications must be received by the deadline in order to start the audit approval processes. Students that do not meet the deadline may consider the early deadline to save on enrollment costs for the next semester.
A student cannot graduate with a grade of Incomplete on her or his transcript. This applies even if the Incomplete grade is in a course unrelated to the student's degree plan.
If a student who has applied to graduate determines he or she is not able to meet the submission deadline, which is the last day to file documents required for graduation with the Graduate School, then he or she may request to 'rollover' his or her application for graduation to a future semester by submitting the Rollover Form, available on the Graduate School website. This request must be completed by the 'rollover' deadline which is the submission deadline. By meeting the 'rollover' deadline, the student does not have to reapply for graduation or pay another application fee. After the 'rollover' deadline, any student who is unable to meet the submission deadline must reapply online for graduation and pay another application fee. A student may request to 'rollover' her or his application twice. After two ' rollovers' have been granted, any failure to meet the submission deadline will result in the student being removed from the graduation list and will require the student to reapply for graduation and pay another application fee.
The requirement that a student is enrolled in the term in which she or he is graduating may be waived only if all the following criteria are met on or before the Friday prior to the start date of the next term:
- All degree requirements must be met;
- An Early Deadline form must be submitted to the Graduate School;
- All forms and documents, including their committee-approved thesis or dissertation if applicable, must be submitted to and approved by the Graduate School;
- An application for graduation must be submitted for the graduating semester, which is the next term, and the application fee must be paid.
The student will have their degree conferred at the end of that semester. Students can request, in writing, an Employer Verification of Degree Completion from the Graduate School stating that all degree requirements have been met along with the official date the degree will be conferred. In addition, the request for an Employer Verification of Degree Completion must include:
- the student's name and ID number;
- the names and addresses where the letter is to be sent; and
- a request that a copy is sent to the student's official TWU email.
Denton commencement ceremonies are determined based on how many students apply and are certified to participate in commencement. The Denton commencement schedule will be determined 6-8 weeks prior to graduation. Notification of the commencement schedule will be sent to the graduating student's official TWU email prior to the event. Denton Commencement ceremonies are held in Pioneer Hall, located on TWU's main campus at 304 Administration Drive, Denton, TX 76204. Pioneer Hall is on Bell Avenue, just north of Administration drive. Please refer to the Denton campus Map for more information.
Houston commencement ceremonies are determined based on how many students apply and are certified to participate in commencement. The Houston commencement venue varies each semester. Notification of the commencement schedule will be sent to the graduating student's official TWU email prior to the event. The Houston commencement venue and commencement schedule will be determined 6-8 weeks prior to graduation.
Students that have indicated that they will be attending the graduation ceremony will be provided with tickets for guests. The number of tickets allowed per student is determined by the number of graduating students and fire code requirements. Students not needing all of their tickets may return extras to the Registrar's Office for students requesting additional tickets. There is no guarantee of getting extra tickets. The university provides nearby live-stream viewing areas for guests who want to attend commencement but do not have tickets.
Diplomas are ordered after the ‘rollover’ deadline each term (Fall, Spring, Summer). Failing to rollover will require a new application and application fee for graduation as the diploma will have the incorrect graduation information.
Diplomas are ordered from a vendor outside TWU and are typically received in the Registrar's Office approximately four weeks following commencement. Diplomas are mailed to students after the degree audit has been completed and confirmed, and confirmation that all financial obligations to the university have been met (including library and parking fines). Diplomas are generally mailed approximately ten weeks after degrees have been conferred and posted to the student's transcript. Diplomas are mailed to students from the Registrar's Office. Students are responsible to provide an accurate mailing address to the Graduate School.